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I was chatting with a client last week, who told me that she was spending her Sunday afternoons updating holiday spreadsheets.
Sounds familiar?
When you employ people, a lot of your time can be sucked up in managing the day-to-day stuff, like absence, rotas and holidays.
That’s why you need to use HR software in your business.
It’s the biggest productivity hack for your business if you employ staff.
Here are 6 ways that HR software could make your life easier:
1. Manages absence efficiently
Remember the last time someone called in sick and you had to scramble to rearrange everything? With HR software, that chaos becomes manageable.
One of my clients reduced their absence rate by 22% just by having better visibility of patterns.
They could see who was frequently off on Mondays and have those crucial conversations before it became a bigger issue.
2. Takes care of holiday requests
Picture this: no more sticky notes on your desk asking “Can I have the 15th off?” or trying to remember if you’ve already approved someone else for that date.
My favourite client story is from a small manufacturing business where holiday clashes used to cause production nightmares.
Now their team books leave through their phones, can see who else is off and the owner approves with one click.
Bank holiday planning is finally stress-free. Happy days.
3. Stores important employee files securely
Let me ask you… how quickly could you find your office manager’s latest performance review or your technician’s training certificates if you needed them right now?
One business owner I work with used to keep everything in a filing cabinet. When an employee made a subject access request, it took her three full days to gather everything. Now it takes 30 minutes, tops.
That’s real time back in your business.
4. Deals with payroll seamlessly
We’ve all felt that end-of-month payroll pressure. The fear of making a mistake that affects someone’s mortgage payment is real.
A restaurant client of mine used to spend hours reconciling tips, overtime and holiday pay. He now saves nearly 2 days every month with integrated payroll and his team loves the digital payslips they can access anytime.
5. Helps you to make data-based decisions
Gut feeling is valuable, but data gives you confidence.
I worked with a creative agency that couldn’t understand why they kept losing good people. Their HR software highlighted that staff who hadn’t had a performance review in 6 months were the most likely to leave.
Simple fix, massive impact on retention.
6. Offers employee self-service
“Where’s the latest version of the handbook?” “How many holiday days do I have left?” Sound familiar?
A client recently told me her favourite feature is that her team can find these answers themselves.
Her interruptions have halved and her team feels more independent. Win-win.
The bottom line for your business
I’ll be honest with you. Most of my clients initially think HR software sounds like just another expense. Then they implement it and call me a few weeks later, amazed at how much time they’ve reclaimed.
One business owner recently calculated she’d gained back about 12 hours a week! That’s 624 hours a year she now spends on business development instead of admin.
What could you do with an extra day and a half each week?
Ready to stop drowning in people admin?
Let’s jump on a call and chat about finding the right HR software for your specific business needs.
No hard sell, just practical advice from someone who’s helped dozens of businesses, just like yours, to make this transition.